Before preparing a Rotation Schedule you need to know the
How many rotations will be scheduled during the event:
How many colonies will be attending:
the recommended number is 10-11 for a full day, or 5-6 for a
each activity should take no more than 20 minutes;
allow 5 minutes between activities for the Colonies to travel
to the next location;
suggest that rotations are done clock-wise.
What kind of activities will each of the Colonies be doing:
the greater the number of Colonies the more flexibility you
have in setting up locations and ensuring that there are no
duplicate activities for the boys.
A general idea on the size and layout of the site:
separate them into crafts, games, craft+game, other;
you will want to ensure that similar activities are spaced
apart so the boys don't do something they've already done.
The first step is to write on a piece of paper the name of each
Colony and the type of activity they will be doing; try to
somehow identify them as a craft, game, craft+game, or other.
Then, using a large piece of cardboard or facsimile, draw out the
general shape of the site; indicate the location of
roadways/access ways, the source of water, natural hazards
(hilly/flat/bumpy), and where the Administration area will be set
which Colony should be closer to the source of water because
they're doing a water game;
which Colony has a lot of equipment to set up; they need to
be closer to the road/parking;
which Colony needs more space to do a game/craft; they will
need more room;
what Colony activities complement each other; put them side
The next step is to take each piece of paper (with the Colony
names and activities on them) and start laying them out on the
site diagram; space them out so 2 similar type of activities are
not together, such as 2 crafts together, or 2 games; now you can
make adjustments to ensure that the same kinds of crafts and/or
games are not too close together (remember that all the Colonies
will not visit all the activity locations) and other requirements
(check your criteria from above).
When you are satisfied with the allocation of each Colony on the
layout, the next step is to determine where Location #1 will be;
then, from this you can number each of the other locations and
write them down on a piece of paper (along with the Colony name
and activity). From this list, you can now determine the location
at which each Colony will start from (remember you want each
Colony to end up at their own location - home base, for lunch).
You are now ready to develop a grid/matrix, if you want, showing
at which location # each Colony should be at any given point in
time; or, just list the starting location number for each Colony
(along with the location number of their home base). A list
should be given to each Colony when they arrive on the site; it
tells them where to set up their own activity (home base) and
from which location they will start the day's event.